Executive Assistant for the CEO of a leading advisory and software company within energy storage

We are looking for an Executive Assistant, who is eager to join our team to be a supportive force. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

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This role will coordinate and manage executive scheduling, prepare and organise materials and plans and provide administrative and operational support to the CEO.

 

Do you have exemplary time management skills and the ability to identify and anticipate the CEO’s needs?

Based in our Høje Taastrup office very close to the train station, you will join our team with mixed nationalities and seniorities. Situated in our Administration function you will work closely with the People & Development Manager and the Finance Manager.

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The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO’s needs. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Management Team, Board of Directors and colleagues. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

 

The Executive Assistant reports to the CEO at Hybrid Greentech.
 

More specifically, your areas of responsibility will be:

• Work directly with the CEO to support all aspects of his daily work routine

• Maintain the CEO’s mailbox (sorting and triaging) and calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements

• Serve as a liaison for the CEO. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution

• Assist the CEO in the development of presentations and white papers

• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up

• Routinely perform a wide variety of support duties

• Prepare, reconcile, and submit expense reports

• Maintain electronic filing systems

• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries

• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

 

What you bring and your qualities

​A great candidate will have some combination of the following qualities and experiences:

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• Three to five years’ prior experience in supporting a senior executive or team

• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

• Excellent writing, editing, verbal communication and proofreading skills

• Excellent organization and time-management skills

• Danish and English fluently in written and spoken

• Ability to pay attention to detail

• Ability to multitask

• Interpersonal skills

 

As a person you are:

• A detail-oriented self-starter with prior experience

• Someone who exhibits sound judgment with the ability to prioritize and make decisions

• Energetic and eager to tackle new projects and ideas

• Comfortable interacting with high-level executives and across the organisation

• A team player capable of cultivating productive working relationships across the company

• Resourceful, can-do attitude

• Thrives in a fast-paced environment

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Terms:​

• Office location in Høje Taastrup with approximately 10 traveling days

• Salary package according to qualifications and results

 

More Information and application details:

We look forward to receiving your application & CV as soon as possible through the application form below. Interviews are conducted on a continuous basis.

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Hybrid Greentech is dedicated to fostering a work environment that values diversity. We encourage all interested candidates to apply, regardless of age, race, gender identity, sexual orientation, disability, religion, or ethnicity.

 

Who we are:

Hybrid Greentech inspire organisations to invest in energy storage so we together can reach 100% renewable energy. We and our customers are in an emerging renewable market that will face 30-fold growth over the coming years.

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Founded in 2018 Hybrid Greentech, develops and operates an AI-driven software ecosystem for sizing and real-time optimisation of energy storage, and Power to X solutions in energy markets. We are a team of 17 people with strong domain knowledge in renewable energy, energy storage, machine learning, and AI who want to revolutionise energy storage, grid-scale battery systems, and Power to X flexibility in energy and power markets.